Secure electronic transcription technology envisages secure transfer of mark sheets, certificates and any important academic or non-academic documents over Internet.

Understanding the importance of quick online document verification and transaction in the changing times, several universities in the country have begun to adopt secure electronic transcription (SET) technology. Along with electronic verification of mark sheets and certificates, issuing of online transcripts using SET technology is possible today.

Thanks to Global Document Authentication System (GDAS) technology developed by Myeasydocs, a firm incubated at Indian Institute of Technology Madras, several universities and autonomous colleges in the country, including Calicut University, the University of Kerala and the Cochin University of Science and Technology (CUSAT), are all set to implement the new online transcript system.

According to Shameem Jaleel, head of Myeasydocs, SET envisages secure transfer of marksheets, certificates and any important academic or non-academic documents over Internet like the way banks transfer funds. “It is as secure as funds are transferred over the Internet,” he said.

Students seeking higher education and employment, particularly in foreign countries, will be the beneficiaries of SET. Having moved to electronic verification of certificates in the last couple of years, the universities are now all set to launch SET.

“Everything is ready. We have become part of the safe network created by Myeasydocs. Now it is just a question of time for the implementation of the new system,” said V.T. Madhu, system administrator at the Calicut University.

As many as 200 institutions, including 25 universities, in the country and 125 universities abroad have become part of the online transcript system being introduced by Myeasydocs. The Calicut University was the first institution in Kerala to move to electronic verification. The University of Kerala and CUSAT followed suit. All of them are currently awaiting the implementation of the transcript system.

When companies recruiting students from the campus approach universities for verification, the students themselves could seek online transcripts for their higher studies. “Online transcripts can greatly reduce the effort and time they currently spend for it,” said Mr. Madhu.

The students can apply for both verification and transcripts together by paying a required fee. The details will automatically be mailed to those seeking them from any part of the world.

“Transcripts are nothing but soft copies of the marksheets and other documents,” said Mr. Shameem. With SET in place, the companies and institutions seeking verification and transcripts will get them directly from their issuing authority.

Among the institutions which adopted the new technology offered by a team led by IIT professors L.S. Ganesh and S. Balachander are Loyola College, Chennai; Karunya University, Coimbatore; PSG College of Technology, Coimbatore; Dr. Mahalingam College of Engineering and Technology, Coimbatore; and K.S. Rangasamy College of Technology, Coimbatore.

Online verification and transcription are expected to put an end to the fleecing of the candidates by certain agencies. The candidates can directly pay a fee to the institutions and get the necessary documents or service. The Calicut University current charges Rs. 1,500. “There is a proposal to reduce it. They will most probably reduce it for the students,” said university officials.

With the name of the person who verified the document and other details such as date and time being mentioned in the file, transparency is expected to be enhanced at our universities. Although it used to take several manual hours for document verification at universities before, the process has now become a matter of minutes with computerisation and e-governance on the campuses.

At Calicut University, for example, all data since 2000 are available at its Computer Cell. “So verification and transcription of documents of recent years will be very fast,” said Mr. Madhu.

The university responded positively to a recent request from the U.S. Consulate seeking online verification within hours. “With things going online and education and careers depending a great deal on it, we will have to rise up to the changing times,” he said.